Functionality

Defining an Organisational Structure

Blumatica SHEQ allows you to define a reference structure, processing the relevant organisational structure. In detail, the following features are available:

  • Creation and management of a master corporate database and human resources (employees, self-employed workers and/or outsourcers)
  • Definition of safety roles and corporate functions
  • Management of corporate locations (offices, buildings, floors, rooms and workstations), filing documents and certificates related to them
  • Creation and management of floor plans using integrated CAD (compatible with DWG, DXF, etc.)
  • Management of permissions and outsourcers, where applicable

Defining an Organisational Structure Management of Production Units Management of Deadlines and Alerts for Irregularities Risk Assessment and RAD Check List (Improvement) Management of PPE Management of Training Workspace Collaboration with Workers DUVRI Noise Work-Related Stress Management Systems Injury Management Chemical Risk Emergency Management Health Monitoring

Management of Production Units

Blumatica SHEQ moulds itself to each organisational structure by adapting functionalities to different types as required.

Production units can also be managed, to meet the needs of organisations structured as such (usually large companies and institutions). Once the responsibilities have been defined, the hierarchical structure is then identied (or senior management), along with each “independent unit,” ensuring senior management that a comprehensive monitoring of individual production units will be performed. Simultaneously, the latter can independently manage all problem issues relating to safety, accessing only the subset of data relating to their management division. Blumatica SHEQ also allows the vertical management of training tasks, PPE and equipment.
Note that a management by production units activates specific functionalities across all modules in the application. The user interface is thus automatically accompanied by additional specific commands which are otherwise not displayed.

Management of Deadlines and Alerts for Irregularities

Blumatica SHEQ conveys into a single view all deadlines and alerts for irregularities (verification of appointments in progress, PPE deliveries, training needs, exposure to noise risk, etc.) processed automatically by the system.

Each user, depending on their role, is made aware of in a timely manner the actions to be undertaken in order to comply with legal requirements, and internal disciplinary provisions. Activities are also reported via customised automated e-mails sent out by the system to each person involved in specific processes.
The management and consultation of deadlines also occurs via web pages: anyone (including using mobile devices) can actively participate in the management of safety procedures. Lastly, specific tools allow for queries across the board, ascertaining irregularities and/or needs common to several companies surveyed by the system.

Risk Assessment and RAD

Blumatica SHEQ allows you to perform a risk assessment and automatically draft a RAD.
Printed records are in RTF format, and can therefore be viewed and edited using any RTF editor (Microsoft Office Word®, Open Office®, etc.).
The software makes use of a vast archive of work tasks, equipment, chemical and biological agents, as well as safety procedures relating to more than 260 sectors. This archive, further enhanced compared to the initial standards, is constantly updated and expanded, and different activities are elaborated in accordance with ATECO categories. Risks, including their sources and prevention and protection measures, can be defined for each activity and each of its elements, as well as specific checkpoints, i.e. ad hoc checkpoints that facilitate the identification of possible non-conformities, supporting the management of corrective actions and processing of improvement plans.
In detail, the following features are available:

  • Contextualisation of risk assessments, choosing the desired level of detail
  • Identification of processes and phases, including an inventory of equipment and management of brands and models relating to each phase
  • Identification of biological agents in relation to each stage of the process, producing a specific RAD and any other mandatory documentation
  • Definition of preventive measures (technical and organisational, preventive, educational / training / information) and protection measures (CPE, PPE and related signage)
  • Identification of plants and systems servicing production sites and locations, with related risk assessments
  • Management of construction site stages with workers’ associations
  • Management of outsourced tasks
  • Viewing and management of associations between sites, human resources, stages, site risks, plants and CAD tables
  • Development of a layout and floor plans for workplaces, through the easy insertion of elements in the risk assessment (human resources, stages, equipment, facilities, work stations, etc.)
  • Management of safety procedures and their relationship with risks (operating instructions)

Check List (Improvement)

Blumatica SHEQ automatically sets up improvement plans and targeted checks consistent with the content of the risk evaluation and characteristics of each specific situation.

A risk analysis and evaluation can be performed for each source (processes, equipment, chemical agents, biological agents, plants and systems, sites, human resources, etc.), identifying any resulting “non-conformities,” “provisional measures” and planning of required interventions.
The processing of emerging “non-conformities” can be assigned to coordinators who then follow their management; these will also be reported in the risk evaluation and revision of the relevant document.
Improvement plans and audits are monitored in order to assess the overall status of inspections and the resolution of any “non-conformities” detected.
Printing prototypes let you reproduce checklists for inspections, highlighting any penalties provided by law.
Audits (through supporting checklists) and “non-conformities” can also be conducted and processed using mobile devices (tablets, PCs and smartphones). Communications and reminders to contact persons can be sent via e-mail, which are automatically archived.

Management of PPE

Blumatica SHEQ allows you to manage and monitor personal protective equipment in order to presume deadlines and/or delivery notices. This is done in a truly integrated manner, consistent with the risk assessment.
A special wizard allows for the preparation of delivery reports specific to each worker, obtaining the PPE and/or patterns to be distributed.
In detail, the following features are available:

  • Access to the full database of brands and models on the market for PPE
  • Implement customised content
  • Manage safety procedures regarding the use of PPE and sizes for each employee
  • Monitor deliveries of PPE for workers
  • Prepare and manage delivery reports
  • Inform workers of the pick-up of PPE via e-mail and/or time schedule
  • Provide each worker with access credentials to the web client personnel area to find information relating to the use of PPE for each task
  • Reproduce delivery reports in “RTF” format
  • Archive reports and other documentation
  • Consult the history of all reports
  • Develop specific reports in a standard format (xls, htm, txt, pdf) related to the total number of specific PPE to be purchased and delivered, distribution of PPE for production sites, sources linked to the use of PPE, “timed” planning of deliveries, planning of PPE purchases with an indication of sizes, etc. These reports can also be processed across the board for different companies, offices, production units, etc.


Management of Training

Blumatica SHEQ guarantees the management and monitoring of training needs for all workers, even those of a different nature to safety. This is implemented in a coherent and integrated manner with the risk assessment.

In detail, the following features are available:

  • Definition of corporate training needs, elaborating a specific report with roles, assignments, tasks and risk sources
  • Development of specific reports (e.g. periodic plans and annual training needs)
  • Programming, using the wizard, of all training events according to the needs highlighted by the monitoring of workers
  • Planning and management of the evolution of training events
  • Definition of budgets for scheduled events, where applicable
  • Automated management of trainees via e-mail
  • Coordination of communications between the parties involved (teachers, students, etc.) via e-mail
  • Processing of the attendance register
  • Preparation of the training report after completion
  • Automated generation of training certificates, or their attachment
  • Automated updates, for each successfully completed event, of training curriculums according to the standards of the “Citizen’s Training Booklet”
  • Allow each worker access to a personal page to consult their training CV and download their certificates
  • Archive educational materials and any other documents relating to individual training events, making them available to online learners
  • Monitor the knowledge acquired by learners, indicating a score within a predefined range of values.

The software features a database of every type of compulsory training (in accordance with the provisions of the State and Regional Agreement of 21 December 2011, and the State and Regional Agreement of 22 February 2012), with the possibility of integration based on specific business needs.

Workspace

Blumatica SHEQ allows for interaction and collaboration between consultants and serviced customers in a private area.

The benefits!

The customer can enter and maintain all personal company data (offices, employees, etc.), feeling involved in the process and streamlining the consultant’s work.
The consultant receives automated reports of any changes that have occurred, with suggestions of actions to be undertaken (employee training and information, PPE to be delivered, etc.).
The customer and consultant access the documents they intend to share and view a common timetable, automatically sending alerts via e-mail.

DUVRI

Blumatica SHEQ manages all issues related to the preparation of the DUVRI protocol, including the possibility of identifying interferences via an assessment of the physical and space/time proximity of work processes within the company, and any ensuing risks that may be introduced by outsiders.

The following features are available for each type of contract:

  • Management of the contractor’s work processes and any contracting companies
  • Processing of works schedules for all operations provided for in the contract, in order to identify any interferences
  • Management of interferences between the client and contractor, as well as those between several companies linked to the company by different agreements
  • Identification of coordination and cooperation measures for specific interferences (prevention, technical and organisational measures, PPE, CPE, signage)
  • Drafting and reviewing of safety costs, identifying them among the measures adopted for countering interferences or acquired from entries in standard price lists
  • Identification of safety procedures for managing risks from interference
  • Verification of the technical and professional suitability of firms or self-employed workers, through automatically prepared check lists
  • Revision of the DUVRI, consistent with the evolution of works in progress

Collaboration with Workers

Blumatica SHEQ allows you to involve workers in the safety management process, by allowing them to:

  • Display data pertaining to them (personal information, information on risks, roles/appointments and assigned tasks, documents, forms, etc.)
  • Receive alerts through an integrated messaging system (SMS, e-mail, etc.)
  • View and manage assigned tasks

Graduated and regulated risks

Blumatica SHEQ allows you to manage and evaluate each graduated and regulated risk with the help of specific forms: Noise, work-related stress, chemicals, vibrations, manual handling of loads, artificial optical radiation, explosive atmospheres, microclimate, electromagnetic fields, ergonomics, asbestos, etc. The application also allows you to manage specific concerns relating to medical examinations, food hygiene, fire prevention, etc.

Blumatica SHEQ is based on targeted integration and automation features, providing immeasurable benefits.
Examples of this concept are the Noise and NoStress Work-related modules

Noise

Blumatica SHEQ allows you to perform an assessment of workers’ daily and weekly exposure to noise hazards, in accordance with Title VIII, Chapter II of Legislative Decree 81/08 as amended, and complies fully with the standards UNI 9432:2011, UNI EN ISO 9612:2011 and UNI EN 458:2005
In detail, the following features are available:

  • Management of measurement instruments, with alerts regarding calibration deadlines
  • Monitoring of exposure and evaluation for each worker, combination data from the risk assessment, sound level measurements and noise evaluation reports
  • Management of sound level measurements, adopting the three measurement strategies (tasks, duties, full day) provided for under UNI EN ISO 9612:2011
  • Assessment of risk noise pursuant to Legislative Decree 81/08 and relevant reference standards (UNI 9432: 2011 and UNI EN ISO 9612:2011)
  • Calculation of uncertainties for measured and calculated values
  • Rating of “Day Type” exposure by type
  • Management of provisions under Art. 191 of Legislative Decree no. 81/08 on the possibility of assigning tasks involving a high fluctuation of personal exposure levels for workers, and noise exposure levels above higher implementation values, ensuring consequent prevention and protection measures
  • Draw up or upload floor plans indicating any information inherent to risk assessment, using the integrated CAD module
  • Evaluation and management of additional risk factors (ototoxic substances, vibrations and acoustic signals)
  • Automated identification of required hearing protection under UNI EN 458:2005: an innovative wizard allows you to automatically identify all required PPE (for each evaluation file). Where the use or provision of PPEs for hearing protection is required, a single hearing protection device can be identified to mitigate all sources of noise workers are being subjected to
  • Development and management of revisions of the technical report and risk assessment document
  • Management of exemptions relating to the use of PPE

Work-Related Stress

Blumatica SHEQ allows you to perform both a “preliminary” and “In-depth” evaluation of risks from work-related stress

Preliminary evaluation
The software allows you to:

  • Perform an evaluation of tasks or company partitioning in accordance with the INAIL guidelines of May 2011
  • Develop a detailed schedule of activities related to evaluation stages
  • Define the management group for the evaluation
  • Document all actions undertaken to prepare and raise awareness in people involved in the evaluation
  • Identify safety measures aimed at improvements
  • Process a specific RAD for the preliminary evaluation, documenting results and all information pertaining to the evaluation (time schedule, evaluation team, communication strategy, etc.)


In-depth evaluation
The software allows you to:

  • Perform an evaluation, gathering the subjective perception of workers through focus groups, semi-structured interviews and statistically validated questionnaires
  • Distribute questionnaires anonymously via the Internet or Microsoft Excel® files
  • Provide for an optical reading of anonymous questionnaires distributed in paper format
  • Draw up a specific RAD of the evaluation with a subjective perception
  • Identify safety measures already implemented and those planned
  • Implement parametric simulations to identify critical issues and risk conditions

Management Systems

Blumatica SHEQ allows for the implementation of management systems through the development of specific work flows and related documentation (manuals, procedures, forms, operating instructions, records, etc.).

The software is supported by customisable prototypes related to various areas (safety, environment, quality, etc.), to be applied individually or in different integrated combinations (safety and environment; safety, quality and environment, etc.).
The Health and Safety at Work Management System is the quickest and simplest to implement, since a set of features pertaining to it is handled automatically by the modules described above. The elements of the management system (operating instructions, training modules, PPE modules, RAD modules, etc.) are automatically prepared, and are perfectly consistent with the risk assessment contents.

A specific “HSWMS – MSB” prototype is dedicated to the implementation of safety management systems for businesses with a simple organisational structure, such as micro and small businesses, in accordance with INAIL guidelines for the implementation of Health and Safety at Work Management Systems for Micro and Small Businesses.

A management system implemented with Blumatica SHEQ guarantees full respect of Art.30. of Legislative Decree 81/08, effectively ensuring exemption from administrative liability for legal entities, companies and associations, including those without legal status in accordance with Leg. Decree no. 231/01.
The adoption of a disciplinary system and definition of a supervisory body, as provided for in the Blumatica prototypes, are not mandatory requirements for voluntary standards or UNI INAIL guidelines, but allow perfect adherence to Art. 30 of Legislative Decree no. 81/08.


More specifically, the following features are available:

  • Implementation of systems already in place and in use within the company
  • Acquisition of existing documentation
  • Electronic management of “processing / verification / approval” and “document distribution” processes
  • Automation, for all documentation, of the process of checking editions currently in force and those that have expired
  • Enabling of electronic consultation, via web pages, for all documentation (manuals, procedures, instructions and archiving)
  • Monitoring of the entire management system through the planning and management of audits designed to detect any “non-conformities”
  • Management of corrective and preventive actions for actual or potential non-conformities detected
  • Use of templates characterising the Blumatica prototypes to customise or create the elements of the management system anew (manuals,
  • procedures, instructions, forms and external documentation)

 

GESTIONE INFORTUNI

Injury Management

Blumatica SHEQ allows you to process statistics on accidents and automated notifications to the national insurance institute (INAIL).
(Title I – Chapter III – Section VIII of Legislative Decree no. 81/08)

Indices of frequency, severity (UNI 7249) and incidence, combined with additional parameters (manner of occurrence, specificity of the injury, time interval to be analysed, etc.) are calculated with the help of a wizard that also provides the automated processing of related graphics.
The requirements provided for under the SINP (National Information Service for the Prevention of Workplaces) can set up in relation to the employer’s reporting obligations.
For communications to INAIL, in addition to monitoring the completeness of data and management of notifications, the applications also automates the processing of files in XML format for on line reporting of injuries from the institutional site www.inail.it.
Together with the recording of accidents, corrective actions to be implemented can also be documented.
Analysis documents are produced with the aid of an integrated Word Processor that is compatible with standard text formats. Users can customise reports according to their specific needs.


Chemical Risk

Blumatica SHEQ allows for an assessment of risks from exposure to hazardous chemicals, carcinogens and mutagens (Title IX of Leg. Decree 81/08, as amended)

The methodology used for the evaluation of security risks is based on Annex II of the Chemical Agents Directive 98/24/CE; for an evaluation of health hazards, on the other hand, the following methods can be adopted:
– Methodology published by the former ISPESL “Assessment of risks from hazardous chemicals in research laboratories” published in 2007, using as a starting point the practical application of the guidelines provided by ISPRA and the Inter-agency Centre “Hygiene and Safety in the Workplace” on the protection of health and safety for operators, from the Environmental Protection Agency published in September 2011.
– Assessment model for Chemical Risk “MoVaRisCh” (approved by the technical bodies of the regions of Emilia-Romagna, Tuscany and Lombardy, under Title IX, Chapter I of Leg. Decree 81/08), allowing for an assessment of chemical risks for the health of workers, pursuant to Art. 223 of Leg. Decree 81/08. The analysis techniques provided by the methodology allow for an assessment to be performed for any corporate entity, including research laboratories with unique specifications.

The database supplied with the software contains approximately 3,330 substances consistent with the contents of EC Regulations No. 1272/2008 and 790/2009. The application’s innovative technology and automated features allow for the quick enrichment of this database.

Emergency Management

Blumatica SHEQ allows you to prepare an Emergency and Evacuation Plan [Leg. Decree 81/08 (Title I, Chapter III, Section VI) and Ministerial Decree 10/03/1998]

Perfectly integrated with the other Blumatica SHEQ modules, this feature incorporates all the necessary information: workplaces, appointments of emergency coordinators, etc. defined in the organisation’s structure, ensuring perfect coherence with the contents of the risk assessment.

The database supplied with the software, together with the innovative BlumatiCAD Fireproofing, will guide you in identifying safety procedures and in the preparation and monitoring of compulsory fire prevention features, ensuring a significant reduction in evaluation time.

The elaboration of the plan also includes specific details laid down in the following regulatory norms:

  • Interior Ministry Circular no. 4 of 1 March 2002, “Guidelines for the evaluation of fire prevention measures in workplaces with disabled persons.”
  • Decree of the Ministry of the Interior of 26 Aug. 1992, “Fire prevention regulations for school buildings.”
  • Decree of the Ministry of the Interior of 18 Sept. 2002, “Approval of the technical regulation on fire prevention for the design, construction and operation of public and private health facilities.”

Health Monitoring

Blumatica SHEQ allows you to manage health records and risk related protocols
(Leg. Decree 81/08 and 230/95 for protection from ionizing radiation)

The identification of health protocols, whose definition is simplified by the Blumatica database, allows for an automated process (testing laboratory, instrumentation) of the performances of each worker.
More specifically, the application provides:

  • a definition of health protocols for Leg. Decree 81/08 and 230/95
  • the identification and verification of new recruits and their placement in specific health protocols
  • the management of personal protocols for each employee
  • the computerised management of medical and risk records (newly instituted, suspension, reactivation and closing)
  • the monitoring of visits, vaccinations, medical and risk records
  • the management of all types of visits (preventive, periodic, change of duties, at employees’ request, and termination of benefits)
  • the guided planning of medical examinations based the availability of physicians
  • the re-scheduling of medical visits
  • convening of employees via SMS and/or e-mail, and filing of notifications
  • guided management of employees’ medical history, along with their personal and family case history, both past and future
  • the issuing of eligibility decisions with guided indications and a historical consultation of targeted examinations and organs
  • the management and automated transmission of employees’ suitability on the job
  • the automated programming of subsequent visits
  • a historical archive of visits, examinations and vaccinations

The contents of Annexes 3A and 3B are updated to the Decree of 9 July 2012.